What Are the Advantages and Disadvantages of Online Back-Up Storage Files?
Online backup storage can be a lifesaver--or at least a work saver--in case of a computer crash. However, storing files online can add vulnerability to your private documents. You also have a choice regarding whether to automatically back up your files online, or simply store specific files online, much like the choice between running a disc backup versus saving selected files to an external disk or drive. Depending on your computer usage and needs, a combination of online and physical storage and backups may work best for you.
Advantages
Online storage and backup data can be accessed from any computer, so you can reach your files even if your computer is lost or stolen. You can also access your files from other computers while you are traveling, even if you forgot to bring those files with you. The cost for online backup and storage varies, but storage up to 2 GB is often free. Automated services that back up all files on your computer at preset times are also useful because you data is protected without requiring that you remember to run a manual backup or connect the computer to a hard drive. Good backup and storage services have redundant systems so that even if one of their storage facilities is damaged, your data will be safe, unlike a single physical backup device.
Disadvantages
Data on the Internet can be accessed by hackers if the security is not high. This is also true of any data on your computer when it is connected to the Internet, but physical backup discs can't be accessed remotely. Online backup services may also charge monthly or annual fees, which over time can add up to much more than the cost of a physical backup device. To successfully use online backup or storage, you must remember your password and user identity to access your materials. Otherwise, your backups will be inaccessible unless the program you use has the ability to verify your identity and reset your access codes.
Making the Decision
For home users and students who have many important files that aren't large, a free online storage service is an excellent way to save, protect and share your documents and photos, while physical backups can provide security in the event of computer crashes. Business users and home users who rely on computer data may benefit from the convenience of automated online backups. For all online storage or backup companies, check customer reviews and read the fine print carefully--particularly privacy and security notices--to ensure your data is safe. Look for companies with double- or triple-redundant backups and those that have been in business for several years.
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